Managing Printer Configurations
Intranet Quorum uses printer configurations for letter
printing. Printer configurations let you identify the printers that will
be used for printing letters, and select printer tray defaults for drafts,
previews, final letters, copies, and envelopes. Your IQ user-ID must be
granted access to Security Lock #54 in order to access the Printers submenu
link in the Mail module. Note:
Contact your Leidos ITC or PM for assistance with setting up printing
in IQ for non-IE browsers.
To add or change a printer configuration:
Click the Mail tab and click the Printers
submenu link to view a list of all letter printers. You can limit the
list to those printers in a specific location by clicking in the Show Printers Located field and selecting
a location from the list that appears.
Select the
Add Printer action to add a new
letter printer or click a printer name link to edit an existing printer.
Complete
Printer
Configuration fields as required.
Select the
Save and Close action.
You can set a your default
printer configuration for each type of letter printing (draft, preview,
final, copy, and envelope) through your user
Preferences. Select the Force Refresh Status For All action
to force a refresh of printer info to all IQ workstations in your office.
This is helpful when setting up a new printer for your office.
The following fields are
available when adding or editing a letter printer:
Location – The Location
field shows where the printer is physically located. This might be in
a particular office—DC
or District, on the floor of a building, or in a particular room. A printer's
location is useful when you're choosing among a large number of printers
at print time. To add a printer to an existing location, select the Use Existing Printer Locations check
box. When you click in the Location
field, a list of all existing locations appears for you to choose from.
If you're adding a printer to a new location, clear the check box and
type the name of the new location in this field.
Printer Name
– Type the name of the
printer exactly as it is identified by Word. You can verify the name by
opening Word and viewing printers that appear when you select File–>Print.
Note that if your office has selected the System Configuration option
to Check Printer Validity Using Active
Scripting, this field will contain a drop-down list of the printers
that are available on your workstation. If you add a printer to a workstation,
IQ will not be aware of it until you refresh the printer locations. This
can be done from the Print Letter
dialog by selecting the Refresh Printers
button or the Refresh action on
the Letter Printers page.
Description
– Type a brief description
of the printer, for example, Ann's HP5, HP4 in Printer Room, etc.
Printer Bins – These fields let you indicate
from which printer bin to pull paper or envelopes for first pages (stationery),
second and subsequent pages (plain), or envelopes. When you identify which
printer bins to use for different pages and types of print jobs, the correct
paper (letterhead or plain) will be used for the first, second, and subsequent
pages when you print a draft, preview, final, or copy of a letter using
this printer. Entries in these fields depend on the printer for which
you're setting up the configuration. Your IT Consultant can assist you
with determining the correct numbers to enter in these fields. Note that
if your office has selected the System Configuration option to Check
Printer Validity Using Active Scripting, each Printer
Bins field will contain a drop-down list of all the possible trays
for the selected printer.
The Offsite
Printing check box at the bottom of the Add
Printer Configuration page lets you identify this configuration
as one that will be used to send jobs to an offsite printer. Prior to
creating a printer configuration for an offsite printer, you must configure
your system for offsite printing. System configuration parameters for
offsite printing include the print server address, user name, password,
and other information that Quorum uses whenever you print with an offsite
printer configuration.