When an event involves a person for whom you have information stored in the People database, you can attach their People record to the event. For example, a person may have extended an invitation to an event, be the host of an event or be attending a scheduled event. Linking the People record to the event allows you to go directly to the People record from the event.
To attach a People record to an event:
Access an event from the Daily Schedule page, or search for an event and access it from the Search Results page.
In the event record, select the Attach People action. Note that this action appears only for existing records. If you want to attach a People record to a new event, you must first Save and Close it.
Search for the person you want to attach to the event on the Attach People page using a Quick or Advanced Search.
If you find an existing People record, select the check box next to the record and click the Attach button at the bottom of the page.
If you find multiple People records you want to attach, select the check box next to each one and then click the Attach button at the bottom of the page.
If you searched for a list, you can attach records in the list by selecting the check box next to each one or you can select all records in the list by clicking the Select All link. Click the Attach button at the bottom of the page to attach the selected records.
Once you've attached a People record, information about it and a link to it appear on the People panel.
You can attach as many People records to an event as you want. Name, address, and communications information (phone numbers, e-mail addresses) of attached People records appear on the People panel. Click a name link on that panel to go to the People record. When you attach a People record to an event, an event link appears on the Event panel of the People record page so that you can go to the event from there.
Note: To detach a People record from an event, select the check box next to the record on the People panel, select the Detach People action, and click OK to confirm the action.