Adding Access to a Calendar

When you click the Calendars submenu link, you'll see a listing of all calendars to which you have access. Your access level for each calendar is shown under the Your Access column. To restrict the listing to calendars that you own, select the Owned Calendars action. To restrict the listing to calendars that you can edit but do not own, select the Editable Calendars action. To restrict the listing to calendars that you can read but cannot edit and do not own, select the Read Only Calendars action. Select the All Calendars action to display all calendars that you have any type of access to. Note that if your IQ user-id has been granted access to Manage Calendars, you can add user access to multiple calendars.

To add user access to a calendar:

Click the calendar name to go to the record page for that calendar.
Select the type of access you want the user to have—Editor, Editor (Private), Owner, Reader, or Reader (Private) by selecting the appropriate action.
In the Update ... Calendar dialog box, select the user or users from the listing in the Available Users field and click the Add button to move them to the Selected Users field. Click the Save button to return the selected users to the calendar record.

To change a user's access to a calendar, follow the steps above. If a user already has access to the calendar, a new access level will replace the existing one.

To remove a user's access to a calendar, access the calendar, select the Update action for the type of access held by the user you want to remove. In the Update... Calendar dialog box, select the user to be removed from the listing in the Selected Users field, click the Remove button, and then click the Save button.

Types of Access

Users can have one of three types of access to a calendar: owner, editor, and reader.

Owner – An owner can add, change, and remove users' access to the calendar, and can read and edit all events, including private events. Each calendar must have at least one owner, but a calendar may be owned by more than one user. Select the Update Owner action to add an owner to this calendar.

Editor – An editor has the ability to add new events or edit existing events for this calendar. An editor has full access to the schedule, including the ability to delete events. Select the Update Editor action to add an editor to this calendar who can edit and delete non-private events. Select the Update Editor (No Delete) to add an editor who can edit non-private events, but who can not delete events. Select the Update Editor (Private) action to add an editor who can add, edit, print and delete private events. Select the Update Editor (Private) (No Delete) action to add an editor who can add, edit, and print private events, but who can not delete private events.

Reader – A reader can view but not add or edit events for this calendar. Note, however, that if an event on this calendar is scheduled for a read-only user, that user can edit the event even though he has Reader access. To restrict access to the calendar in this instance, you must protect them (see previous section). Select the Update Reader action to add a reader to this calendar. Select the Update Reader (Private) action to add a reader who can view private events.